Minutes of the Annual Meeting of Stanton on the Wolds Parish Council held on May 13, 2009, at 8.20pm, at the Parish Church, Stanton on the Wolds  

Couns.  Jim Goodman (chairman)            Mike Sheriston (vice chairman)

 Bryan Baines    Mrs Angela Benney    Roy H Butler    Mrs Margaret Healy     Alex McKee (A)

  Also in attendance: The clerk Mike Elliott, Coun. Mrs Fiona Mason (Rushcliffe Borough Council) and five residents. 

371/9] ELECTION OF CHAIRMAN AND SIGNING OF DECLARATION OF ACCEPTANCE

      Coun. Jim Goodman was proposed, seconded and unanimously elected. 

372/9] APOLOGIES were received from Coun. Alex McKee. 

373/9] DECLARATIONS OF INTEREST There were none. 

374/9] ELECTION OF VICE CHAIRMAN

      Coun. Mike Sheriston was proposed, seconded and unanimously elected. 

375/9] MINUTES FROM PREVIOUS MEETING HELD ON MARCH 11, 2009, were accepted as circulated and signed by the chairman after it was pointed out by the retiring chairman Coun. Mrs Margaret Healy she had returned a proof copy of the newsletter to the clerk. The chairman said members had agreed the particular issue should not be published because there was insufficient time or information to then publish another prior to the Annual Parish Meeting. 

376/9] CLERK’S REPORT There was nothing to report. 

377/9] CORRESPONDENCE

      Rushcliffe Borough Council advised of its Small Environmental Improvement Schemes Programme 2009/2010 and members were asked to make proposals for ideas at the next meeting. A letter from Notts County Council in respect of its 4Uth programme was read and allowed to lie on the table.

      The chairman said he would attend the Nottinghamshire County Council Civic Service 2009 on Sunday July 12 at Southwell Minster. It was felt the council had no suitable event to suggest to Rushcliffe Borough Council for its Benefits, Grants and Energy Saving Roadshow.

      A letter was read from Mrs E M Rogers in respect of the condition of footpaths on Melton Road. It was agreed to write to Notts County Council to say it was felt the condition of the paths was poor and to request attention. A letter was to be sent to Mrs Rogers to tell her of the action by the council.

      Clement Keys gave notice of the Annual Audit for the Year Ending March 31, 2009. A letter was received from Alan Hunt giving details of usage of the parish council website. Rural Community Action Nottinghamshire advised of the need to charge subscription fees from September. Rural Community Action Nottinghamshire advised of a parish council forum event on community safety to be held on June 11 at West Bridgford. Coun. Mrs Benney would attend. 

378/9] PLANNING MATTERS AND REVIEW OF PLANNING COMMITTEE

      Planning Applications

      09/00644/FUL   AFD of Nottingham; Two detached dwellings and one detached dwelling incorporating a shop/retail unit (A1) and store; The Wolds Service Station, 198 Melton Road. The parish council did not object but proposed to Rushcliffe Borough Council that the existing entrance / exit from Browns Lane should be the entrance only and the far end Melton Road existing entrance should become the only exit for vehicles, ie a one way system for vehicles.  

      Rushcliffe Borough Council Decisions

      08/00370/FUL   Mr and Mrs McIntosh; Extension to garage to form granny annexe; 143 Browns Lane. Refuse Permission  

      It was agreed that the make up of the Planning Committee be retained as it was, being Couns. Mrs Healy, Goodman, Butler (chairman), Mrs Benney and McKee. The committee chairman asked for substitutes if members were not available to attend. 

379/9] VILLAGE AMENITIES / ENVIRONMENT / SPEEDWATCH / CRICKET COACHING

      Coun. Goodman said he was disappointed that the promised provision and erection of the necessary signs for the Community Speed Watch Scheme had not been delivered. He said a successful training exercise had been carried out.

      Coun. Sheriston reported on the application for cricket coaching, tickets and a willow tree and said this had been arranged. The tickets had arrived and they were waiting for confirmation in regard to the coaching event. It was agreed that the caretaker be paid £20 for the necessary supervision on the day of the coaching. 

380/9] CIRCULATION OF INFORMATION, PUBLICATIONS AND MAGAZINES

      The chairman said that he intended to look at this matter and report back to the next meeting with his recommendations. 

381/9] FINANCIAL MATTERS It was agreed to authorise payment of accounts as per the schedule presented: 

 

      The council approved the end of year accounts for the 2008/2009 financial year as presented and the Annual Return form was signed by the chairman. 

382/9] ADOPTION OF STANDING ORDERS

      The Standing Orders as presented to the previous meeting were approved and accepted as presented. 

383/9] COUNCILLOR’S DUTIES – NOTICE BOARDS, FOOTPATHS, ETC

      The chairman said that he intended to look at this matter and report back to the next meeting with his recommendations. Coun. Baines said he was happy to continue to be responsible for keeping the notice board on Melton Road up to date. Coun. Mrs Healy said she would be responsible for the one on Browns Lane and the chairman for the one near the Golf Club.  

384/9] DATES AND PROGRAMME FOR 2009/2010

      The dates for the remainder of the year would be – July 8, September 9 and November 11. 

385/9] NEXT MEETING was confirmed for July 8. 

386/9] PUBLIC SESSION

      The clerk said he had received a request for a history book from the United States of America and had posted a copy off. 

      There being no further business the meeting closed at 9.10pm.